Discover Online Communication Tools For Your Virtual Assistants

Once you have a team up and running and you’re going on a day to day basis and you have an outsourcing or insource team working on your business, you will need online communication tools to manage that team. What do you do to manage the tasks, manage the projects and then have that better communication back and forth with your team? The first thing I use quite a bit is data storage material. Where can you store the data you are using? First and foremost, Dropbox is amazing.

With Dropbox, it’s a tool which sits on the cloud, which is the internet somewhere overseas and what it does is it shares the folder. So you can have a folder on your computer, they can have a folder on their computer and it sinks automatically through the cloud. The cloud is just a bunch of computers around the world that replicate each other that you can have your data stored on.

When I go into Dropbox, I can go into my virtual assistant’s folder here and in there is some processed documentation, article spinning, a process of what happens when you want to do a certain article spinning, entering finger food recipes into our website, your log in details, a bunch of marketing communication tools and resources that are relevant to certain things, white papers, manuals, some forum posting things.

As I automatically dump things into these folders, it automatically sinks through the cloud on the virtual assistants’ computers as well. So it’s very quick and easy for you to share documentation. You can have your workwiki, and can easily put that workwiki on Dropbox straight away. It’s very cheap, you get two gig for free and then $ 10 to go up from there. It’s a no brainer.

Amazon S3 is a great place to store documents as well. It’s more of a file server. If you want to have regular access and ease of use, Dropbox is a better way to go. But Amazon S3 is a good tool.

For daily communication, Skype, Gmail. Basecamp, are useful online communication tools. One thing about Skype that a lot of people don’t use or even realize is that they can screen share. This is something a lot of people don’t do with their virtual assistants, is share the screen. When they’re doing something, jump onto their computer screen and say, this is how to do it. These are the steps you do. Do it on their computer locally. When you think about it, it is obvious but it’s one of those little things you don’t think about to go, hang on, I should be doing that.

Obviously you use Skype to have chats and communication with your video and things like that but you can share the screen. I’ve also got a Call Recorder which is a great little tool. There is also Pamela for the PC, Call Recorder for the Mac and you can set it to auto record. Every time you get a voice call or a video call, it will automatically start recording what’s going on, which I highly recommend as online communication tools to use in your business.

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Become a Pro Blogger with these Tips
 
Creating a blog can seem overwhelming because there are so many option, possibilities and choices to make. The potential and ideas for blogs are infinite. The tips in this article are designed to help you to create a blog that will accomplish your goals and will reach the audience that your blog was created for.
 
Post original content on your blog, and include pictures or other content. Linking out to relevant sites, quoting experts in a field or adding videos can also make a post more interesting. Make sure you don't plagiarize, though, because people will stop visiting your site. Be unique and interesting with posts!
 
If possible, have someone else go over your blog posts before you post them. This is especially critical for internet marketing posts. People have a tendency to be blind to their own errors, so they will often miss problems with grammar, spelling, sequence, or logic. Another person may also be able to provide information you have left out or correct errors of fact.
 
When blogging, you should make sure that you make your RSS feed as obvious as possible. You can not expect other readers to find it if it blends in with all the text in your blog. This is why you should put it in a prominent position on your blog, and try to make use of the orange RSS icon if possible.
 
If you are going to blog, you need to make sure you choose a niche or market that you are passionate about. There are plenty of blogs out there, and there are just as many topics to choose from. Stay specific, and choose a blogging subject that you can create a successful blog with.
 
Break your blog up into appropriate headings and subheadings. This serves to make the material more palatable. Readers' have a tendency to scan the page for key concepts before they begin to read the entire blog. Headings and subheadings will help them get what they are looking for and ensure they stay on your page long enough to read the entire blog.
Try breaking your posts into manageable pieces. This is a very easy, but unfortunately ignored blogging tactic. Do not write like you are trying to run a marathon. Break up your posts in smaller pieces. This can help boost your SEO, and it can help create a clearer writing approach. This can actually help you think better.
 
Learn everything you can about topics related to your blog. The more quality information you can share, the better your blog will be. The greater your knowledge, the more readers will view you as an expert in the field. This will make the reader more likely to share links to your blog with their contacts.
 
Do not start a blog entry unless you are sure that you can sit down and finish the entire thing. You want to let your mind stay on task, and if you have to stop for any reason, it will be very hard to pick up where you left off.
 
You may want to have contests or giveaways on your site. This helps readers to become a part of your blog and increases their excitement about visiting. Readers are also likely to send links to contacts interested in the content of your contest. The giveaway can vary, depending on your site.
 
Make friends with other blogs that relate to your target niche. You can post useful comments on these blogs, and this will help promote your own blogging as well. Besides providing comments, some blogs will allow you to make guest posts, as this can be mutually beneficial to both of you.
 
The more blogs you write, the more ways potential readers have of finding you via search engines. The more people that successfully make their way to your site, the more visitors you will have actually reading your content. Use this guidance and watch your visitor numbers grow.
 
As you probably already know, creating a blog can be overwhelming at first, because the possibilities and potential for blogs are endless. The tips and techniques from the above article were gathered to help you create a blog that will get your message across to the audience that you are seeking to reach.
 

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