Discover Online Communication Tools For Your Virtual Assistants

Once you have a team up and running and you’re going on a day to day basis and you have an outsourcing or insource team working on your business, you will need online communication tools to manage that team. What do you do to manage the tasks, manage the projects and then have that better communication back and forth with your team? The first thing I use quite a bit is data storage material. Where can you store the data you are using? First and foremost, Dropbox is amazing.

With Dropbox, it’s a tool which sits on the cloud, which is the internet somewhere overseas and what it does is it shares the folder. So you can have a folder on your computer, they can have a folder on their computer and it sinks automatically through the cloud. The cloud is just a bunch of computers around the world that replicate each other that you can have your data stored on.

When I go into Dropbox, I can go into my virtual assistant’s folder here and in there is some processed documentation, article spinning, a process of what happens when you want to do a certain article spinning, entering finger food recipes into our website, your log in details, a bunch of marketing communication tools and resources that are relevant to certain things, white papers, manuals, some forum posting things.

As I automatically dump things into these folders, it automatically sinks through the cloud on the virtual assistants’ computers as well. So it’s very quick and easy for you to share documentation. You can have your workwiki, and can easily put that workwiki on Dropbox straight away. It’s very cheap, you get two gig for free and then $ 10 to go up from there. It’s a no brainer.

Amazon S3 is a great place to store documents as well. It’s more of a file server. If you want to have regular access and ease of use, Dropbox is a better way to go. But Amazon S3 is a good tool.

For daily communication, Skype, Gmail. Basecamp, are useful online communication tools. One thing about Skype that a lot of people don’t use or even realize is that they can screen share. This is something a lot of people don’t do with their virtual assistants, is share the screen. When they’re doing something, jump onto their computer screen and say, this is how to do it. These are the steps you do. Do it on their computer locally. When you think about it, it is obvious but it’s one of those little things you don’t think about to go, hang on, I should be doing that.

Obviously you use Skype to have chats and communication with your video and things like that but you can share the screen. I’ve also got a Call Recorder which is a great little tool. There is also Pamela for the PC, Call Recorder for the Mac and you can set it to auto record. Every time you get a voice call or a video call, it will automatically start recording what’s going on, which I highly recommend as online communication tools to use in your business.

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Blow Your Competition Out Of The Water With These Search Engine Optimization Tricks
 
By increasing traffic to a blog or website, there is a good possibility that there will be a resulting increase in the sales from that source from the additional visitors. Optimizing your search engine will help to make the web site you have made more accessible. In this article you will find great advice for maximizing your optimization efforts.
 
You should make sure that the search engine optimization you choose, uses a quality and proven technique. Stuffing keywords haphazardly throughout your site won't do anything but lower your audience's confidence in your legitimacy. Consider custom-made content that is specific to your business. This will draw in the audience and encourage them to explore the rest of your website.
 
When you try to increase search engine optimization, you should make your URL something easy and understandable. It should be clear what your site is about. That way, people will known what they are clicking on when they are looking for something using a search engine and they will more likely click on your site.
 
In order to help crawlers and spiders index your web site, you should create a site map. A site map is a list of all the pages that make up your site. By creating one, web spiders will be able to discover even the most obscure and hidden pages, as well as to receive other important information. This will increase your visibility on the internet.
 
If video or audio items are shown on your website, you should have transcripts of these included. The transcripts allow your content to be easily understood by search engine robots. This will ensure your website gets a higher ranking.
 
Keep your content fresh. While having lots of content is important, it has to be up to date. A search engine will track how frequently your site is updated and this has an effect on your rank in the freshness category. Any form of change, whether it's a news article or a blog post, will help to boost your rank.
 
As much as possible, stay away from frames in your website. Search engines can't index framed pages. The best that they will be able to do is to index your home page. This means that, if the majority of your site uses frames, then the majority of your site will not be indexed.
 
If you want to avoid a three to six month period of your site being in a ranking abyss, do not make a lot of link exchanges or buy a lot of links right away. Take your time marketing your site slowly to the internet and your rank will go up much quicker.
 
If you have embedded videos on your web site, be sure to include them in your sitemap. Doing so lets the search engines know that your video content is actually part of your web site. This will help bring more traffic to your site, since viewers will be more likely to come to your site to watch your video rather than going to an external hosting site.
 
When search results are shown, it's probably the results showing on the first two pages that will see the highest traffic. The ideas you've read here will help you to build traffic and increase the profits you receive from your website or blog. Optimizing your site or blog can do a lot for your business.
 

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