Discover Online Communication Tools For Your Virtual Assistants

Once you have a team up and running and you’re going on a day to day basis and you have an outsourcing or insource team working on your business, you will need online communication tools to manage that team. What do you do to manage the tasks, manage the projects and then have that better communication back and forth with your team? The first thing I use quite a bit is data storage material. Where can you store the data you are using? First and foremost, Dropbox is amazing.

With Dropbox, it’s a tool which sits on the cloud, which is the internet somewhere overseas and what it does is it shares the folder. So you can have a folder on your computer, they can have a folder on their computer and it sinks automatically through the cloud. The cloud is just a bunch of computers around the world that replicate each other that you can have your data stored on.

When I go into Dropbox, I can go into my virtual assistant’s folder here and in there is some processed documentation, article spinning, a process of what happens when you want to do a certain article spinning, entering finger food recipes into our website, your log in details, a bunch of marketing communication tools and resources that are relevant to certain things, white papers, manuals, some forum posting things.

As I automatically dump things into these folders, it automatically sinks through the cloud on the virtual assistants’ computers as well. So it’s very quick and easy for you to share documentation. You can have your workwiki, and can easily put that workwiki on Dropbox straight away. It’s very cheap, you get two gig for free and then $ 10 to go up from there. It’s a no brainer.

Amazon S3 is a great place to store documents as well. It’s more of a file server. If you want to have regular access and ease of use, Dropbox is a better way to go. But Amazon S3 is a good tool.

For daily communication, Skype, Gmail. Basecamp, are useful online communication tools. One thing about Skype that a lot of people don’t use or even realize is that they can screen share. This is something a lot of people don’t do with their virtual assistants, is share the screen. When they’re doing something, jump onto their computer screen and say, this is how to do it. These are the steps you do. Do it on their computer locally. When you think about it, it is obvious but it’s one of those little things you don’t think about to go, hang on, I should be doing that.

Obviously you use Skype to have chats and communication with your video and things like that but you can share the screen. I’ve also got a Call Recorder which is a great little tool. There is also Pamela for the PC, Call Recorder for the Mac and you can set it to auto record. Every time you get a voice call or a video call, it will automatically start recording what’s going on, which I highly recommend as online communication tools to use in your business.

Are You Looking For Copies Of Outsourcing Training DVD For Your Virtual Team? Visit

Easy To Follow Ideas About Search Engine Optimization That Will Really Help You


You could be the most ambitious person on the planet when it comes to creating a website with all the bells and whistles that people will love, but unless your visitors can find your site when they search specific terms, your efforts are just going to be wasted. Read these tips and make the most of your efforts.


On your website, headings are going to play a vital role in organizing information. So you need to use only a single H1 tag when you are putting your page together. You can use various subheading tags, like H2-H6, but keep things neat and clean by only using one main H1 tag.


To search engine optimize your website, don't include more than 150 internal linking hyperlinks on your home page. Too many internal links on one page can dilute a web page's search engine rank. Huge numbers of links also make it hard for visitors to find the information that they need quickly.


To ensure that your website is as easy as possible to crawl, keep your site architecture flat. Don't use too many sub folders, instead use descriptive names for each page. Keep your pages with the most competitive keywords in their names, close to the root folder, so they will gain a higher page rank.


A great way to optimize your search engine is to provide use internal links. This means you have an easy access to links within your own site. This provides an easier database for customers of viewers to use and will end up boosting the amount of traffic you have.


Find some SEO forums that take site review requests. Participate in the forums then ask fellow members to take look at your website. When someone you don't know well visits your website they can analyze it critically and unemotional, then highlight mistakes and suggest ways for you to improve your website's search engine optimization.


While purchasing a domain name may seem like the right way to go, many search engines do not recommend it. Some search engines have a long delay for adding new sites to their existing lists, and last thing you want is to delay getting new visitors. Using your existing website is more feasible, since the wait time for some engines is up to a full year.


Decide whether or not you want to use a link farm. Link farms are sites without content that just have thousands of links. This is generally seen as a negative thing. However, these do appear in search engines, and can help you rise in the ranks. It is your decision as to what is most important: rapport with other sites, or search engine rankings.


As mentioned at the start of this article, it's very important that you do not allow your efforts to go to waste. Learning the proper optimization tactics for the search engines out there is how your site or business goes from a simple start-up to being a legitimate and popular brand online. Use the tips you've just read to your advantage in SEO.


  $1*/ mo hosting! Get going with GoDaddy!

Leave a Reply

%d bloggers like this: