How To Set Up A Wireless Printer In The Office

Wireless networks seem to be taking over consumer electronics, and now almost all PC peripherals can be optimised wirelessly; from keyboards and mice, to Ethernet and broadband connections. All of this, of course, adds up to a more flexible, clutter-free user experience and the latest components which don’t need wires are laser printers. Playing a far more hands-on role than many PC components, printers often receive a bad reputation thanks to annoying paper jams or running out of ink at a bad time, but these days printers are still an essential element in any office, so making them wireless is definitely a good idea.

Some wireless printers run on their own IP address as a wireless network client, whereas others are a component of an already established wireless network, however they all operate in much the same way. To install a wireless printer in your office or home, you need very few materials and even less time. Once you have your PC and printer, all you need is a wireless adaptor (which most PCs come with today), a driver installation disc for your CD or DVD drive and then just an established wireless network which, again, most homes and offices use as standard today.

On your PC, select the ‘Control Panel’ from your ‘Start’ menu and go to the ‘Printers and Faxes’ option. As you would do when installing any printer, click the ‘Add a printer’ option from the Printer Tasks menu and click ‘Next’. At this stage you will most likely have to create a new port using the ‘Standard TCP/IP Port’ connection, after which click to the next page. Next you have to determine the IP address that your new printer will be assigned to, so that it is distinguished from any other wireless devices your PC might use, and then just click ‘Finish’ to complete the action.

After installing anything new onto a PC, it is generally recommended that you restart the system to prompt the presence of the new hardware. Next put the installation disc into the CD or DVD drive and start it from the ‘My Computer’ option. Open the disc and browse to the installation driver file. Run this file and install it onto your PC, again rebooting once the driver is fully installed.

Once both the printer and the driver are installed and recognised by your PC, it’s time for a test print. Assuming it works fine, then you are nearly finished, you just have to consider the best place to put the printer. Obviously with wireless printers you have a lot of options, but, in an office anyway, it should be central to all users, and at a convenient height too; ideally with room for a paper and ink supply nearby too.

Daniel Collins writes on a number of topics on behalf of a digital marketing agency and a variety of clients. As such, this article is to be considered a professional piece with business interests in mind.
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