With the number of litigation cases rising each day, the IT environment is becoming more demanding for stricter security and compliance regulations. The burgeoning business fraternity is constantly becoming the target of many lawsuits and there is a need to implement easy and flexible ways to gather tangible evidence. Hence technology has provided eDiscovery tools to handle the complex tasks involved in litigations.
One of the most important aspects of electronic discovery is the use of electronic documents such as emails which are valuable legal documents. Due to a surge in email communication it becomes a difficult task to manage the constantly growing numbers. Thus email archiving can be a necessary part of thecorproate information management process that can suppliment eDiscovery during corporate lawsuits.
In the present scenario companies are struggling to keep afloat with shoestring budgets. And with the added headache of lawsuits more are turning towards eDiscovery litigation support to address their challenges. The latest trend is the use of eDiscovery SaaS model which has brought down the costs of many organizations. The SaaS or Software-as-a-Service model is a vendor hosted infrastructure that is highly secured and the customers can run the applications from their own machines. The software gets updated constantly 24×7. Some advantages of SaaS based electronic discovery services are as follows
1. Easy manageable services
In the SaaS model the vendor provides the eDiscovery tools for processing and analyzing data. It provides tiered views, tagging and accessibility to multiple reviewers. The companies can use these services through the browsers installed in their workstations. The corporation has the right to control and secure the screens and even withhold information by barring viewer-ship to specific parties
2. No problem for storage space
Hiring a SaaS platform for litigation purposes can be a good decision. EDiscovery can benefit from an archive of all documents to help locate the relevant ones during the trials. Thus no information can be discarded. The demand for storage keeps increasing to store all the information and the documents. The SaaS model eliminates all requirements of added infrastructure for the increasing storage space.
3. Cost-effective solutions provided
Since the SaaS architecture is maintained by vendors, IT departments are free from the burden of maintaining it. It is also a cost-effective method as it cuts down expenditure on hiring additional IT professionals and other physical components. The companies have to pay a charge to the vendors which work out far cheaper than investing large sums themselves.
4. Built-in disaster recovery
The SaaS model helps to make a duplicate copy of every message and attachment in the mailbox and can be preserved for any period of time. So when the primary application becomes dysfunctional in case of any natural calamities, deliberate sabotage or power outages, the information can be retrieved from the substitute application. In this way the eDiscovery tools can easily locate the required information.
Maintaining the sensitive environment for corporate investigation requires a systematic and meticulous process. Litigation cases are expensive and the right eDiscovery approach can lead organizations to victory.
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